Are you looking to promote your business in 2021? 2020 was a tough year for most of us, but it also helped birth many new businesses. 2021 looks to be a bright year ahead for getting the word out there on your business.
One of the best ways to promote your brand is by writing a press release. A press release is a short statement that has a lot to say about your brand.
It’s a published statement that celebrates a milestone from your brand. It can discuss a product launch or a business merger. It can also defend your brand’s reputation during a crisis.
Writing a press release is an invaluable skill you’ll need for your business. This guide will show you how to write a great press release for 2021.
Let’s start with looking at what a press release should have and what it shouldn’t have.
A press release has to be succinct, ranging between 400-500 words. It has to be newsworthy, otherwise, it’s not worth publishing. It has to celebrate a company achievement, summarize an event, or convey an urgent message.
A press release mustn’t be sensationalist. It’s not a sales pitch or a way for the brand to “pat itself on the back.” It cannot have gratuitous hype, but it also cannot be so dry that a journalist would toss it aside.
Sounds like a challenge doesn’t it? Now let’s look at crafting your press release.
The first paragraph should range from 25-35 words. This introduction is where you let the reader know what you are announcing. There is no preamble — get to the point right away.
The introduction has to address the who, what, why, when, how, and where of the press release. A publisher/journalist will scan the introduction. They’ll use the introduction to decide whether the press release is worth publishing.
In the next two paragraphs of the press release, you will write the key takeaways of the press release. For example, if your company has launched a new product this is where you will discuss the launch. You want to discuss the name of the product and what it offers.
You can use this section to discuss the benefits of the product. You can discuss why the product matters and why consumers should buy it. Make sure that you refrain from making this section sound like a sales pitch.
Keep your sentences short. Do not embellish details or use excessive verbiage. Avoid repetition and ensure a smooth transition between sentences.
Every press release should have at least one quotation. This quotation will highlight the achievements discussed in your press release. When you include the quotation, you have to cite the speaker as well as their position within the company.
For example, let’s return to the example of a product launch. If Apple launches an iPhone 13, they can include a quote from the Head of Products from the company.
A sample quote can be, Joe Bloggs, Head of Products stated, “With the iPhone 13, Apple brings filmmakers a viable option to shoot 4K video…”
Make sure you think carefully about whom you wish to quote in your press release. You have to first confirm with them if they are okay with getting quoted in the press release. You want to have quotations as long as possible, without them being gratuitous.
Whenever you write your press release, you want to reflect upon what the key takeaways should be. Think about what you hope to accomplish with the press release.
For example, when will the product get launched? Where can consumers buy the product and how much does it cost?
For an event, when was the event held? What did the event accomplish? How can the reader learn more about what was discussed at the event?
These should be succinct sentences that can immediately draw the reader’s attention.
The conclusion of the press release has to summarize the body and end with a Call To Action.
The goal of your press release is to get the reader to engage with your company. The example we gave of the Apple press release should convince the reader to buy the iPhone 13.
The conclusion has to also include your website address. It should include contact information from a key person within your company. Make sure to choose someone who will regularly be able to respond to emails and phone calls.
The conclusion can also end with a closing quote. The closing quote should include an endorsement of the company or the milestone. In our example, the closing quote can praise Apple or the iPhone 13. The speaker can include market data to show how Apple dominates the tech sector. Or it can cite a statistic that shows why the iPhone remains the preferred smartphone for most consumers.
Let’s look at some final best practices for writing a great press release.
Your first step after writing your first draft is to cut it down. Try to aim for 400 words as much as possible. Your readers are in a rush and you should deliver your message with brevity.
Avoid jargon, adverbs, and embellished language as much as possible. Make sure you do several proofreads for syntax and grammar. Compare your press release to other press releases that you like to see if they match in quality.
Make sure your press release has hooks. There should be sentences that grab the reader’s attention. You have only a few words to work with, so you cannot waste time with too many ‘dry’ sentences.
It takes time to learn how to craft a great press release. If you follow the tips in this guide, you’ll have no problem telling your brand’s story to the public. Keep practicing and you’ll become a great press release writer in no time!
Has your company reached a milestone recently? If you have limited time for writing a press release and are eager to share your milestone, we are here to help!
We offer services for writing press releases as well as distributing them to major media outlets. Reach out to us today and let’s tell your brand’s story!
Writing a good press release isn’t just about the facts. Press releases are important. While they’re intended to release important information and updates to the world, they require more than a bulleted list of facts and figures to be effective. This is where knowing how to write good copy comes in. Not everyone is a writer, but when your business needs a solid press release, you need to sharpen your informational and persuasive writing chops to have the most success. We have a few copywriting tips and tricks to help get beginners started.Read More
Are you ready for a new and improved year for your business? Welcome to 2021! One of the most important things for any business to handle at the beginning of the new year is building a successful PR strategy. Even if you already have a PR strategy in place, you should consider making a new PR strategy or revamping your current one.Read More
Any press is good press. It’s just hard to get any press to begin with. A press release is an essential tool for any business. Yet few press releases catch the attention of journalists. It’s not enough to send your press release to everyone on your contact list. You need to write a strong release. One important skill you need to know is writing a good length of a press release.Read More
A press release is a public relations strategy that involves writing a brief communication about your business activities and sharing it with the media. There are hundreds of press releases released daily. But most of them don’t get picked up by the media and very few are read by the intended audience.Read More
Writing a company boilerplate is important to consumer education, advertising, promotion, and branding. While the vast majority of the public might blow right past it without thinking twice, every word matters to how you are ultimately perceived.Read More
If you’re not a detail-oriented person, then wading through the tiny details of a press release can be hard. Often with a long project and multiple drafts, you don’t want to read through it again. Yet with any press release submission, it’s vital for the document to be free from errors. Use this 7-item checklist to help rid your press release of easy-to-miss problems before distribution.Read More
Press releases have been around for decades and they are still one of the best methods of providing people with news and information. A press release can garner the attention of the press, bloggers, and other entities to help promote your product, service, or business.Read More
Press releases have many benefits, including offering the opportunity for your company to control your story, improve your SEO, give your social media boost, and display your expertise.
Press releases are an excellent tool for both your marketing and public relations.