Keeping PR Tasks Under Control

Always feel like you’re running to catch up? Public relations is not a field for the unorganized or easily stressed out. When I first started out I wasn’t keen on suddenly cleaning up my act, but it happened in no time flat anyway. If I didn’t learn how to organize my career would’ve gone up in smoke in no time. There’s just too much to keep track of.

3d small people - carry jobNeed some help with your own organization? It can be a tough nut to crack, especially starting out. Here are a few things to do in your own PR efforts to streamline the process and make life easier for you.

Social Media 

Still signing into your various accounts separately? First you sign into Client #1’s Twitter, then Client #2. Oh wait, you forgot to do something for Client #1, so back to them. Now it’s onto Client #3, and what’s the password again?

Seriously, cut it out. It’s time to sign up for a service like Hootsuite or ExactTarget. You sign into your various social media accounts – Twitter, Facebook, even WordPress – load them into a feed, and you’re set. No more signing in all the time.


Speaking of Hootsuite and the like, you may want to consider scheduling some of your posts throughout the day. This is a hotly debated topic in the PR world, but I think it can be extremely helpful. You only really run into trouble when you schedule things too far in advance and there’s a terrible coincidence (like a national tragedy that unfortunately relates to your tweet).

Scheduling posts throughout the day ahead of time can save you from having to go back and post stuff regularly. This way you can just concentrate on answering any questions or comments you get and just let it run itself. Just make sure to check back once in a while to make sure it’s all running smoothly.

Healthy File System 

One of the quickest things I had to learn when I started in the PR world was to organize my files. You will accumulate files way faster than you think you will, even if you’re just doing PR for one company. Everything just adds up – blog posts, invoices, press releases, what have you.

The way I do it is to organize everything  by client and by month. If I’m working on ongoing projects, I might save documents in two spots – by project and by month. When the year runs out, I archive it under that year and store it away. (And ongoing project files are still in my various project folders.) Your mileage may vary on this, but the key is to get organized, no matter how you do it!

Also, make sure to save everything to the cloud – I use Mozy, as it automatically uploads certain folders every so often. This way I don’t have to worry about anything if my computer crashes. The last thing you need is to lose a bunch of material when you’re already pressed for time.

Pawn Off Tasks 

Want to grow your PR efforts and campaigns? Then as soon as you feasibly can, pawn some of your tasks off to someone else. Hire an employee, or grab a coworker, or seek out an internet; somebody who can help free you from the day to day tasks.

Once you do that, you can really streamline your process. This will allow you to perform other tasks that can help solidify all your campaign efforts rather than spinning wheels trying to keep up with everything.

Do you think organization is important to PR?

This article is written by Mickie Kennedy, founder of eReleases (, the online leader in affordable press release distribution. Grab three free ebooks, including the Big Press Release Book and Twitter Tactics, here:

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